For The Lavender Lair

Policy Effective Date: 05/08/2025
Review Date: 05/08/2026

1. Purpose

This policy outlines the commitment of The Lavender Lair to safeguard and promote the welfare of children, young people, and vulnerable adults who visit our premises or participate in our events. Our aim is to provide a safe, welcoming, and inclusive environment for everyone.

2. Scope

This policy applies to:

All staff, volunteers, and event organizers.

Regular customers, event participants, and spectators.

Any third-party individuals or groups who use our premises for events or activities.

3. Legal Framework

This policy is based on relevant UK legislation and guidance, including:

Children Act 1989 and 2004

Working Together to Safeguard Children (2018)

The Care Act 2014

The Equality Act 2010

Protection of Freedoms Act 2012

4. Definitions

Child: A person under the age of 18.

Vulnerable adult: An adult who is or may be in need of community care services by reason of mental or other disability, age, or illness.

Abuse: A form of maltreatment that can include physical, emotional, sexual, or neglect.

5. Our Commitment

We will:

Promote a culture of safeguarding awareness and zero tolerance for abuse.

Treat all individuals with respect and dignity.

Take all allegations or concerns of abuse seriously and respond appropriately.

Ensure that our staff and volunteers understand and follow this policy.

6. Code of Conduct

All staff and volunteers must:

Treat everyone with respect and fairness.

Avoid being alone with a child or vulnerable adult where possible.

Report concerns or allegations immediately to the designated safeguarding lead.

Avoid physical contact unless necessary for safety or consented to.

Not engage in inappropriate conversations, jokes, or behavior.

7. Safe Events and Environment

We will ensure:

Events have age-appropriate ratings or guidelines.

Supervision ratios are appropriate for the number and age of participants.

Emergency contact details are collected for all minors attending events without parents.

8. Photography and Social Media

Parental/guardian consent will be obtained before taking or sharing images of children.

Photos will not be published with full names or identifying details.

Staff and volunteers must not share images or personal information about children online.

9. Recruitment and Training

Staff and volunteers working with children or vulnerable adults may be subject to DBS checks.

All staff will receive basic safeguarding training.

Event organizers will be briefed on their responsibilities.

10. Reporting Concerns

All safeguarding concerns or disclosures must be reported to the Designated Safeguarding Lead (DSL):

DSL Name: Connor Knight
Contact Details: connorknight146@gmail.com

If the concern involves the DSL, contact your local authority safeguarding team or the police directly.

11. Confidentiality

Information relating to safeguarding concerns will only be shared with those who need to know, in line with data protection legislation and safeguarding best practices.

12. Review and Updates

This policy will be reviewed annually or after any incident or significant change in law, guidance, or operations.

13. Contact Information

Store Name: The Lavender Lair
Address: Unit 18a, 25 Angel Cres, Bridgwater TA6 3TQ
Phone: 07563 730142
Email: Thelavenderlairofficial@gmail.com
DSL Contact: connorknight146@gmail.com